The short version
- You can use Routinify without an account. Your routines are then stored only on your phone.
- If you sign in, your routines sync to our servers so they follow you between devices and can be shared with a household.
- We use anonymous usage analytics. We never send the text of your tasks to analytics, and we don't show ads or sell data.
- You can delete your account and synced data from Settings in the app at any time.
This policy explains how Routinify (“the app”, “we”, “us”) handles your information. Routinify is made by Henry Paulino, who is responsible for your data under this policy. It covers the Routinify apps for iPhone and Android, and this website.
Using Routinify without an account
You don't need an account to use Routinify. Without one, your tasks, schedules, reminder times and completion history are stored in a database on your device. We don't receive them. If you delete the app, that data is deleted with it.
Anonymous usage analytics (described below) still apply when you are signed out.
Information we collect
Account information
If you choose to sign in, you can use an email code, Sign in with Apple, or Google. From your sign-in method we receive your email address and, where the provider shares them, your first name, last name and profile picture URL. If you use Sign in with Apple and choose to hide your email, we receive Apple's private relay address instead. You can change your name in Settings.
Your routines
When you're signed in, we store the following on our servers so they can sync:
- Task titles and descriptions
- Which weekdays each task repeats on, and reminder times
- The dates you completed tasks, and your streaks
- Your time zone and the hour you've chosen for the streak cutoff, so streaks roll over at the right time
When you first sign in, routines you created while signed out are uploaded to your account.
Households
If you create or join a household, we store the household's name and emoji, its members, its invite codes, its shared tasks, who each task is assigned to and who completed it. Other members of your household can see your name, email address, profile picture, the date you joined and whether you pay for the household, as well as the household tasks you create, are assigned or complete. Your personal routines are never shared with your household.
Invite codes expire after 7 days. Anyone you give a code to can use it to join, until it expires or the household is full.
Subscriptions
Purchases are made through the Apple App Store or Google Play, which handle payment. We never see your card details. We receive whether you have an active Routinify Household subscription and when it expires, and we link your purchase to your account using your user ID and email address.
Usage analytics
Release versions of the app send a small set of usage events, such as “task created”, “task edited”, “task deleted”, “reminder set”, and onboarding steps. They also include standard device information like device model, operating system, app version and a random identifier for your installation. These events are not linked to your account, name or email, and they never include the text of your tasks. We don't record your screen. We use the same service to switch features on or off gradually.
Bug reports and release notes
If you send a bug report from the app, we receive the title and description you write, your name and email if you're signed in, the app version, and details about your device. When you're signed in, the service that handles bug reports and the “What's new” screen is also told your user ID, name and email so we can follow up on reports.
Reminders
Task reminders are scheduled on your device as local notifications. We don't send push notifications and we don't collect a push token. The app asks for notification permission only when you first set a reminder. It doesn't ask for access to your location, contacts, photos, camera, calendar or health data.
This website
This website doesn't use cookies or analytics. Our hosting provider, Cloudflare, processes standard request information such as your IP address to deliver the site and protect it from abuse.
How we use your information
- To run the app: sync your routines, work out streaks, and run households and subscriptions. This is necessary to provide the service you asked for.
- To fix problems and improve the app, using aggregated usage analytics and the bug reports you send. We do this on the basis of our legitimate interest in keeping Routinify working well.
- To reply to you when you contact us or report a bug.
We don't sell your information, share it for advertising, or use it to track you across other companies' apps and websites. We don't use your data to train AI models.
Service providers
We rely on these companies to run Routinify. They process data on our behalf, only for the purposes described here.
| Provider | What it does | Data it handles |
|---|---|---|
| Clerk | Sign-in and accounts | Email, name, profile picture, sign-in details |
| Convex | Database for synced data | Profile, routines, completions, streaks, households |
| RevenueCat | Subscription management | User ID, email, purchase history |
| PostHog | Anonymous analytics and feature flags | Usage events, device information, installation ID |
| Mite | Bug reports and release notes | Bug report contents, user ID, name, email, device details |
| Expo | Delivers app updates | Device and app version information |
| Apple and Google | App stores, payments, and sign-in if you choose them | Governed by their own privacy policies |
We may also disclose information if the law requires it, or to a successor if Routinify is sold or transferred, in which case this policy would continue to apply to your data.
Where your data is stored
Our service providers may store and process data in the United States and other countries. Where the law requires it, we rely on appropriate safeguards, such as the European Commission's standard contractual clauses, for these transfers.
How long we keep it
- Synced data is kept until you delete it or delete your account.
- When you undo a completion, a marker is kept for up to 60 days so your other devices can catch up, then it is deleted.
- Analytics events and bug reports are kept by those providers under their own retention settings.
Deleting your data
You can delete your account in the app from Settings → Delete account. This permanently deletes your profile, routines, completions, streaks and subscription records from our database, removes your sign-in account, and clears the data stored on that phone.
- If you own a household, the household is closed and its members, invites, shared tasks and history are deleted.
- If you're a member of someone else's household, your completions are removed and you are unassigned from tasks. Household tasks you created stay with that household.
- Account deletion doesn't remove purchase records held by Apple, Google or RevenueCat, anonymous analytics, or bug reports you've sent. Email us to have the RevenueCat and bug-report data removed. Deleting your account doesn't cancel a subscription; cancel it in your App Store or Google Play settings.
If you never signed in, deleting the app deletes all your data.
Your rights
Depending on where you live, you may have the right to access, correct, delete or receive a copy of your personal data, and to object to or restrict how we use it. You can edit your name and delete your account in the app. For anything else, including a copy of your data, email support@henrypl.com. We'll respond within 30 days. If you're in the EEA or UK, you can also complain to your local data protection authority.
Security
Data sent between the app and our servers is encrypted in transit. Sign-in credentials are kept in your device's secure storage. No system is perfectly secure, so please keep your device and email account protected.
Children
Routinify isn't directed at children under 13, and we don't knowingly collect personal data from them through accounts. If you believe a child has created an account, email us and we'll delete it.
Changes to this policy
If we change this policy, we'll update the date at the top of this page. If the changes are significant, we'll also let you know in the app.
Contact
Questions about privacy? Email support@henrypl.com.